VENDOR INFORMATION - INDOOR MARKET
DATES AND HOURS OF OPERATION
Friday December 4th
SET UP: 1pm to 4pm
EVENT: 4pm to 9pm
TEARDOWN: 9pm to 10pm
ACTIVATIONS: Mayor & Council Tree Lighting
Saturday December 5th
SET UP: 9am to 11am
EVENT: 11am to 9pm
TEARDOWN: 9pm to 10pm
ACTIVATIONS: Guelph Santa Run and Santa Parade, 5pm
Sunday December 6th
SET UP: 9am to 11am
EVENT: 11am to 5pm
TEARDOWN: 5pm to 7pm
Friday December 11th
SET UP: 1pm to 4pm
EVENT: 4pm to 9pm
TEARDOWN: 9pm to 10pm
Saturday December 12th
SET UP: 9am to 11am
EVENT: 11am to 9pm
TEARDOWN: 9pm to 10pm
Sunday December 13th
SET UP: 9am to 11am
EVENT: 11am to 5pm
TEARDOWN: 5pm to 7pm
ACTIVATIONS: Children’s Day - photos with Santa, visits with The Grinch.
Vendors are expected to be onsite, set up, and ready to sell between these times, no exceptions. Failure to adhere to this outline may result in you being asked to exit the event.
LOAD IN & ARRIVAL
Old Quebec Street Shoppes is at 55 Wyndham St North. The loading dock is off of MacDonell Street in-between Wyndham and Wellington Street - follow this Google Maps link for the exact location. Look for the large Old Quebec Street sign at the driveway. See right for a photo of the loading area, West Parkade and Rear Entrance to Old Quebec Street Shoppes. We have carts and dollies in our loading dock area for your use. Follow the signs along the hallway until you reach the pedestrian entrance of Old Quebec Street. Please bring your items in boxes or containers that can be stored under your assigned table. Return at latest by 3pm to set-up your table.
ARRIVAL - CHECK IN
Entering through the MacDonnell Street doors, you will be greeted by one of our volunteers. They will mark your arrival and point you towards your table. An information package will be left on your vendor table, please take time to review this, as well as a name badge and pin that we hope you will wear.
INTERNET ACCESS
Unfortunately there is no public WiFi in Old Quebec Street Shoppes.
MARKETING AND PUBLICITY
Spirit of the Season is committed to extensively advertise, publicize, and promote the event to ensure high attendance. Local media and news outlets will be made aware of the event through press releases.
Vendor listings and information will be included in social media campaigns and vendors are encouraged to share campaign posts on their own platforms using the images to the right (right click and select the ‘Save as’ option) and the hashtag #spiritoftheseason and tagging @downtownguelph.
SECURITY DURING THE EVENT
Professional security staff are onsite during Market operating hours.
STORAGE & BREAK ROOM
We expect there will be overnight storage and a break room available at Old Quebec Street Shoppes for Indoor Vendors. This will be confirmed closer to the event date.
PARKING
If possible, we recommend that you and your goods are dropped off at the loading dock. If you do have to park, the West Parkade is the most convenient parking garage located beside Old Quebec Street (indicated in the photo above). You can find all the details of Downtown parking lots and rates here.
ACCESSIBILITY
The indoor marketplace is partially accessible. Vendors will be provided with chairs or can bring their own, tables are a standard height, and there is room behind the vendor tables for wheelchair access. Accessible washrooms are also available. Evenings offer low light within Old Quebec Street Shoppes and there will be amplified sound.
EXPECTATIONS OF VENDORS
Cooperation from all vendors is required to achieve an optimal overall appearance and atmosphere. Every vendor is responsible for designing their own hut/table in an attractive manner. Vendors are encouraged to add their personal touch to best reflect their merchandise.
All shelving, additional lighting, and anything else to best display merchandise is the responsibility of the vendor. No shelving, temporary structures or display stands are permitted outside the footprint of the table.
All vendors are expected to display a sign bearing their business name. No advertising banners are permitted.
EVENT MANAGEMENT SUPPORT
Our event management team will oversee the planning, delivery, management, and marketing of this signature event. Vendors will receive marketing assets and the team are here to provide guidance by email before the event, and in-person during the event.
TABLES AND TABLE TOPPERS
The indoor marketplace will provide tables for up to 36 vendors. Tables 72” by 30”. String lights, two chairs and one full red skirt will be provided. Hydro is available to some vendors, depending on location to outlets. If you require lighting, we recommend bringing an extension cord and tape. Table toppers (pictured ) have been allocated to 10 vendors to whom this has been communicated.
QUESTIONS?
If you have any questions regarding the event, please do not hesitate to contact Sam and Alex at market@downtownguelph.com.
Sam Jewell, Event Manager, Downtown Guelph Business Association
Alex Turgeon, Special Projects, Downtown Guelph Business Association